- SSM's Company Profile, RM13.24 on SAFEDATA-SSM (RM23.24 as a certified true copy), is SSM's current report on a company and names its directors, officers and shareholders.
- The Particulars of Directors/Officers adds the directors and officers of the last 15 years, and the Particulars of Shareholders adds changes in shareholding: RM23.24 each, or RM33.24 as a certified true copy.
- A company's directors and its shareholders are recorded separately, and a shareholder can be another company: follow it through that company's own Company Profile.
- To start from a person, SAFEDATA-SSM's Personal Involvement search is looked up by MyKad (IC) number and covers the companies in which that person is a director or shareholder.
- Information on who ultimately owns or controls a company, its beneficial owner, "is not publicly available", in the words of SSM's beneficial ownership guidelines.
Where are a Malaysian company's directors and shareholders recorded?
To check a Malaysian company's directors and shareholders, go to the records of SSM, the Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia), which keeps them from the notices each company lodges. A Sdn Bhd or Berhad must notify the Registrar within 14 days when a person becomes or stops being a director (Companies Act 2016, section 58), so a change made in the last two weeks may not appear yet.
SSM records who runs a company and who holds its shares separately: its directors/officers records name the people who run the company, and its shareholder records name the holders of its shares. SSM delivers these records online through portals run by service providers it appoints.
SAFEDATA-SSM, at safedata-ssm.com, is one of them. Safeguards KioskMedia (M) Sdn. Bhd., which publishes this guide, runs it and was appointed by SSM "as its Technology and Service Provider for the SAFEDATA-SSM Services", and SAFEDATA-SSM's FAQ says its documents are sourced directly from SSM. SAFEDATA-SSM gives access to SSM's records; it does not rate companies or give advice. The SAFEDATA-SSM guide lists its documents and their prices.
Which SSM document shows a company's directors and shareholders?
The Company Profile is SSM's current report on a company and names both its directors and its shareholders, so it is the place to start. The Particulars of Directors/Officers adds past directors and officers, the Particulars of Shareholders adds changes in shareholding, and the Shareholder Listing and Analysis shows which groups hold the shares.
| Your question | SSM document | Price, non-CTC / CTC |
|---|---|---|
| Who are its directors and shareholders now? | Company Profile | RM13.24 / RM23.24 |
| Who were its directors before? | Particulars of Directors/Officers | RM23.24 / RM33.24 |
| How has its shareholding changed? | Particulars of Shareholders | RM23.24 / RM33.24 |
| Which groups hold its shares? | Shareholder Listing and Analysis | RM33.24 (one price) |
| What shares has it allotted? | Particulars of Share Capital | RM23.24 / RM33.24 |
| Who is its company secretary? | Particulars of Company Secretary | RM23.24 / RM33.24 |
The last two rows are related records: the Particulars of Share Capital covers the shares the company has allotted, and the company secretary also appears as an officer in the directors/officers records. Start with the Company Profile, the cheapest of the six.
How much does each document cost on SAFEDATA-SSM?
Each SAFEDATA-SSM price is SSM's own fee plus RM3.24: the RM3.00 SAFEDATA-SSM service fee and 8% service tax (SST) on that fee. SSM's Company Information fee list gives RM10 for a Company Profile (RM20 as a digital certified true copy), RM20 for each particular (RM30 as a CTC) and RM30 for the Shareholder Listing and Analysis.
The CTC vs non-CTC guide compares the certified true copy with the plain copy.
What if it is a business, not a company?
For a business registered under ROB (Registration of Businesses), such as a sole proprietorship or partnership, the people to look for are its owners, and SSM's record is the Business Profile. SSM describes it as giving the business's name, registration number, registration and expiry dates, status and address, and "information of the current and previous owner".
- Record
- Business Profile
- Names
- The current and previous owner
- SSM's fee
- RM10, or RM15 as a digital CTC, plus the service fee and SST
How do you look up a company's directors and shareholders on SAFEDATA-SSM?
Looking up a company's directors and shareholders on SAFEDATA-SSM takes five steps: sign up free, search the company by name or registration number, choose the document as a certified true copy (CTC) or non-CTC, pay, and download it from My Purchase(s). SAFEDATA-SSM's FAQ says a document can be downloaded within 7 days of the purchase date.
- Sign up free as a SAFEDATA-SSM user at safedata-ssm.com.
- Search the company by its name or its 12-digit SSM registration number.
- Open the Document List and choose the document, as CTC or non-CTC where both are listed. SAFEDATA-SSM labels the particulars "Particular of Directors/Officers" and "Particular of Shareholders".
- Add it to the cart and pay.
- Download it from My Purchase(s) and save a copy before the 7 days run out.
To confirm the company's registration and status in the same search, read how to check if a company is registered in Malaysia.
What does each document show about a director or a shareholder?
SSM's sample documents show each director or officer with a name and address, an identity card (IC) or passport number, a designation such as DIRECTOR or SECRETARY, and a date of appointment. Each shareholder appears with an IC, passport or company registration number, a name and the number of shares held.
SSM's sample Company Profile is printed in Malay: directors and officers are under "MAKLUMAT PENGARAH DAN PEGAWAI" and shareholders under "MAKLUMAT PEMEGANG SYER", and each page carries the date the information is current to. The financial side is covered in how to get a Malaysian company's financial information. The three deeper documents:
- Document
- Particulars of Directors/Officers
- Shows
- Current directors and officers, then previous ones with dates of appointment and of resignation or removal
- How far back
- The last 15 years
- Price
- RM23.24, or RM33.24 as a CTC
- Document
- Particulars of Shareholders
- Shows
- Current shareholders with addresses and shares, then each change of shareholding by date: shares in, shares out, total
- How far back
- The latest changes lodged with SSM; SSM's sample covers the last ten
- Price
- RM23.24, or RM33.24 as a CTC
- Document
- Shareholder Listing and Analysis
- Shows
- Current shareholders, then the percentage of shares held by citizens who are Malays and natives, citizens who are non-Malays and non-natives, non-citizens, and bodies corporate controlled by each
- Based on
- The latest register of members submission, or the latest annual return for a public listed company (SSM's sample)
- Price
- RM33.24 (one price)
For due diligence the two histories differ: SSM's director history reaches back 15 years, while the shareholding history in SSM's sample is the latest ten changes.
- Director history
- 15 yearsParticulars of Directors/Officers, per SSM
- Shareholding history
- 10 changesThe latest lodged, in SSM's sample Particulars of Shareholders
The company particulars page lists each particular SAFEDATA-SSM sells and its price.
What if you start from a person, not a company?
When you start from a person rather than a company, use SAFEDATA-SSM's Personal Involvement search: it gives information on the companies in which that person is a shareholder or director, looked up by their MyKad (Malaysian identity card) number. SSM describes Personal Involvement in Companies as information on "an individual's involvement as a director, shareholder, secretary, auditor or liquidator in any company".
- You enter
- The person's MyKad (IC) number
- You get
- Information on the companies in which the person is a director or shareholder
- Then
- Each company's Company Profile or particulars, for its full record
Do SSM's records show who really owns a company?
Partly. SSM's records show the shareholders on a company's register of members, and a shareholder can be another company, so tracing ownership can take more than one search. The person who ultimately owns or controls a company, its beneficial owner, falls under a separate reporting framework in the Companies Act 2016, and SSM states that beneficial ownership information is not publicly available.
- The company's Company ProfileLists its shareholders, each with an IC, passport or registration number.
- A shareholder that is a companyIn SSM's sample Company Profile, the only shareholder is another Sdn. Bhd.
- That company's Company ProfileSearch its registration number and buy its own profile.
- IndividualsRepeat until the shareholders are people.
SSM's beneficial ownership guidelines set six criteria for who is a beneficial owner of a company limited by shares. The first is holding at least 20% of the shares, directly or indirectly, including through joint interests, joint agreements and nominees, and under it SSM notes:
"In most cases of direct ownership, the beneficial owner would be listed as one of the shareholders. If the shares are held through indirect ownership, the beneficial owner will be determined based on effective interest."
Who can get a company's beneficial ownership information?
The Companies (Access to the Register and Information Relating to Beneficial Ownership) Regulations 2025 set who may obtain a company's beneficial ownership information from the Registrar, and the public at large is not on their list. SSM's beneficial ownership guidelines also state that a beneficial owner "is always a natural person". For anyone else, SSM's shareholder records are the record to buy.
- Public access
- "Not publicly available" (SSM's guidelines)
- Rules in force
- From 10 January 2025 (P.U. (A) 7)
- May obtain it
- The beneficial owner, or a person the owner authorises in writing
- Also
- Reporting institutions under Malaysia's anti-money laundering law, Bank Negara Malaysia, enforcement agencies, and government for procurement
What if a name or detail in the document is wrong?
If a document bought on SAFEDATA-SSM contains wrong information, call SAFEDATA-SSM customer service on 010-207 9384 or use the Contact Us form on safedata-ssm.com; you may need to give documentary proof. The SAFEDATA-SSM agent escalates the case to SSM, and customer service resupplies the amended document, which you can download within 7 days of the resupply.
- SAFEDATA-SSM customer service
- 010-207 9384
- Corrected document
- Download within 7 days of the resupply
The full procedure is in what to do if an SSM document has wrong information.
Frequently asked questions
Do you have to pay to see a company's directors and shareholders?
Yes, for SSM's documents. SSM says the fee for each of its information products is based on the fee schedule in Regulation 8 of the Companies Regulations 2017. Signing up on SAFEDATA-SSM is free, and the cheapest SSM document that names both a company's directors and its shareholders is the Company Profile, at RM13.24: SSM's RM10 fee plus the service fee and SST.
Does an SSM Company Profile show the shareholders?
Yes. SSM describes the Company Profile as a current report that includes the company's share capital, directors/officers and shareholders. SSM's sample lists each shareholder with an IC, passport or registration number and the number of shares held, under the Malay heading "MAKLUMAT PEMEGANG SYER".
Can I see who a company's former directors were?
Yes. SSM's Particulars of Directors/Officers lists a company's current directors and officers and the previous ones for the last 15 years, and SSM's sample gives each former director's dates of appointment and of resignation or removal. On SAFEDATA-SSM it costs RM23.24, or RM33.24 as a certified true copy.
Can I find out a company's beneficial owner from SSM?
Generally not. SSM's beneficial ownership guidelines state that beneficial ownership information "is not publicly available". Regulations in force since 10 January 2025 list who may obtain it from the Registrar, including the beneficial owner, a person the owner authorises in writing, Bank Negara Malaysia and enforcement agencies. SSM's shareholder records show who is on the company's register of members.
Can I get the directors and shareholders of many companies at once?
Yes, through Company Listing, one of SAFEDATA-SSM's featured searches; SSM names SAFEDATA-SSM as a portal for its Company Listing. SSM describes Company Listing Package B as a list of companies with each company's basic information, directors/officers, shareholders and share capital, supplied in bulk in Excel format. For SAFEDATA-SSM's API Catalog, see Safeguards KioskMedia's corporate solutions page.
Sources
- SSM, Company Information: Company Profile, particulars, Shareholder Listing and Analysis, Company Listing and their fees (read 19 Oct 2026).
- SSM, Corporate Information: service provider portals and their products, including Personal Involvement in Companies; fee basis (read 19 Oct 2026).
- SSM sample documents (PDF, read 19 Oct 2026): Company Profile, Particulars of Directors/Officers, Particulars of Shareholder, Shareholder Listing and Analysis.
- Companies Act 2016, section 58, duty to notify changes of director, manager and secretary (SSM Knowledge Hub, read 19 Oct 2026).
- SSM, announcement on the 12-digit registration number (read 19 Oct 2026).
- SSM, Business Information: Business Profile and its fees (read 19 Oct 2026).
- SSM, Guidelines for the Reporting Framework for Beneficial Ownership of Companies, 1 April 2024, revised 10 January 2025 (PDF, read 19 Oct 2026).
- Companies (Access to the Register and Information Relating to Beneficial Ownership) Regulations 2025, P.U. (A) 7, Federal Government Gazette, 9 January 2025 (Attorney General's Chambers, read 19 Oct 2026).
- SAFEDATA-SSM, About Us, FAQ, How it works and Our Products (read 16 and 19 Oct 2026).
See a company's directors and shareholders. Sign up free on SAFEDATA-SSM, search the company by name or registration number and start with SSM's Company Profile. For the API Catalog and corporate enquiries, see corporate solutions, or contact Safeguards KioskMedia at sales@kioskmedia.com.my. More guides to SSM's records are on the insights page.