What is SSM data, and how do you get it online?

What is SSM data?

SSM data is what SSM, the Companies Commission of Malaysia (Suruhanjaya Syarikat Malaysia), holds on three kinds of entity: companies, a Sdn Bhd or Berhad, under the Companies Act 2016; businesses, the sole proprietorships and partnerships, under the Registration of Businesses Act 1956 (ROB); and limited liability partnerships (LLPs) under the Limited Liability Partnerships Act 2012. SSM sells what each has lodged as documents.

SSM sells these documents online through portals run by service providers it appoints. Its Corporate Info page describes a corporate information supply portal as "a portal provided by service provider (SP) appointed by SSM to deliver company and business information or products for customers online", and says the fee for each product is based on the fee schedule in the Companies Regulations 2017. SAFEDATA-SSM is such a portal: Safeguards KioskMedia was appointed by SSM as its Technology and Service Provider for the SAFEDATA-SSM Services, and the documents are sourced directly from SSM.

Each kind of entity has its own main record: the Company Profile, the Business Profile or the LLP Profile. How the first two differ is set out in company profile vs business profile.

What SSM data is there for a company?

For a company, SSM sells a main report, the Company Profile, and a set of narrower documents for each part of the record: its people, its share capital, its address history, its charges and its filed accounts. SSM describes the Company Profile as "a current report that contains basic information of a company", including its "share capital, directors/officers, shareholders, charges (if any) and financial information".

SSM's list goes further: certificates of incorporation, change of name and conversion, Particulars of Share Capital and of Company Secretary, Shareholder Listing and Analysis, the Audit Firm Profile, and Personal Involvement in Companies, which shows "an individual's involvement as a director, shareholder, secretary, auditor or liquidator in any company" and is searched by MyKad, passport, old IC, police or army ID. Guides to the most asked-for parts: directors and shareholders and a company's financial information.

What SSM data is there for a business or an LLP?

For a business registered under ROB, the main record is the Business Profile; for an LLP, it is the LLP Profile. SSM describes the Business Profile as a report with "the latest information about a business", such as its name, registration number, registration and expiry dates, business form, status, address, type and branches (if any), with "information of the current and previous owner". The Business Profile is on sale on SAFEDATA-SSM.

SSM also sells a copy of the business registration certificate, and a Business Expiry Confirmation Letter, "a supporting document confirming the expiry status of a business registration", which "can be purchased by anyone" once the registration has expired.

The LLP Profile, in SSM's words, holds an LLP's "LLP status, declaration dates, registered office address, business address, partner(s) information, compliance officer(s), nature of business and contact details (e-mail)". Before buying any of them, check which kind of entity you are dealing with: how to check if a company is registered in Malaysia shows how.

Who needs SSM data, and which document answers which question?

Safeguards KioskMedia says SAFEDATA-SSM is used by entrepreneurs checking partners, SMEs doing due diligence, company secretaries and accountants, and organisations that need business information in their workflows. Each of them starts from a question, and each question has its own SSM document, according to what SSM says each document contains:

• Does a new supplier or customer exist, and who runs it? The Company Profile.
• Who were its directors over time? The Particulars of Directors/Officers, with the last 15 years.
• Has it charged its assets, and to whom? Company Charges, which names each chargee.
• Which companies is one person involved in? Personal Involvement, searched by that person's identity number.
• Does the company exist and meet the Companies Act 2016's statutory requirements? The Attestation of Company Good Standing.
• What do its accounts show over several years? The Financial Comparison.
• Is a sole proprietor's or partnership's registration current, and who owns it? The Business Profile.
• Has a business registration expired? The Business Expiry Confirmation Letter.

For a fuller walk-through of a supplier check, see how to check a business partner with SSM records.

How do you get a Malaysian company's SSM data online?

To get a Malaysian company's SSM data online, sign up free on SAFEDATA-SSM, search the company by name or registration number, choose the document, pay and download it. SAFEDATA-SSM is open 24 hours a day, 7 days a week, from a computer, laptop or mobile device, and every price shown includes the service fee and SST. Step by step:

1. Sign upCreate a free account on SAFEDATA-SSM.
2. SearchSearch the company or business by its name or registration number.
3. Choose the documentPick the record you need from the list, as a certified true copy (CTC) or not.
4. PayAdd it to the cart and pay. The price shown already includes the RM3.00 service fee and 8% SST on it.
5. DownloadDownload it from "My Purchase(s)". It can be downloaded again within 7 days.

What does it cost? SSM sets each document's fee, and SSM's own pages note that "The fee rates do not include the service charge and service tax." On SAFEDATA-SSM every listed price is SSM's fee plus RM3.24: a Company Profile is RM13.24 (SSM's fee RM10), a Financial Comparison RM23.24 to RM103.24, and an Attestation of Company Good Standing RM103.24. At checkout a Company Profile reads: price RM10.00, service fee RM3.00, SST (8%) RM0.24, grand total RM13.24. Payment is by credit or debit card (Visa, Mastercard, MyDebit), online banking or e-wallet.

Do you need a certified true copy?

Choose a certified true copy (CTC) when you need the document certified as a true copy of what was lodged with SSM; for reading the details yourself, the plain document costs less. SSM describes a digitally certified true copy as "a certified document provided to the public in relation to a copy of document image lodged to SSM", digitally certified by POS Digicert Sdn Bhd, a Certification Authority under the Digital Signature Act 1997.

On SAFEDATA-SSM the Company Profile is RM13.24 without CTC and RM23.24 with it. The difference is explained in SSM CTC vs non-CTC documents.

How do you get SSM data for many companies?

For many companies at once, SSM's Company Listing supplies company information extracted "based on customer's preferences", delivered "in bulk in Excel format", in four packages covering addresses and business codes, directors and shareholders, financial statement information, or charges. Company Listing is one of SAFEDATA-SSM's featured searches. The four packages:

• Package A: basic information, registered and business address, and business code.
• Package B: basic information, directors/officers, shareholders and share capital.
• Package C: basic information and financial statement information.
• Package D: basic information and charges.

For larger or regular needs, SAFEDATA-SSM also lists SAFEDATA-SSM Express (fast response) and SAFEDATA-SSM Custom, and an API catalogue for connecting SSM data to your own systems. These are described on corporate solutions.

Is SSM data an analysis or a rating of a company?

No. SSM data is a record of what a company, business or LLP has lodged with SSM, not an analysis, a rating or advice about the company. It shows who owns and runs the entity, its status and address, its charges and its filed accounts.

It does not show whether the company pays its bills or delivers on time, so use it alongside trade references, a site visit or your own judgement; how to check a business partner with SSM records shows how.

SSM data also changes. SSM calls the Company Profile a current report, so buy a fresh one before a decision. If a detail in a document you bought looks wrong, see what to do if an SSM document has the wrong information.

Questions about SSM data

Sources

1. SSM, Products, Corporate Info: "SSM's Corporate Information Supply Portal" (ssm.com.my): what a supply portal is, the fee basis, and the list of company and business products with what each contains (read 11 Nov 2026).
2. SSM, Products, "Company Information" (ssm.com.my): Company Profile, Financial Comparison, fees, and the note that fees exclude the service charge and service tax (read 11 Nov 2026).
3. SSM, Products, "Business Information" (ssm.com.my): Business Profile and Business Expiry Confirmation Letter (read 11 Nov 2026).
4. SSM, Products, "LLP Information" (ssm.com.my): LLP Profile (read 11 Nov 2026).
5. SAFEDATA-SSM (safedata-ssm.com), About Us, How It Works, FAQ and Our Products, and the checkout screens of a Company Profile purchase: the appointment, sign-up, search, download, products and prices including the RM3.00 service fee and 8% SST.

SSM's own pages are named here, not linked. Last checked against SSM's published product pages on 11 November 2026.